Top Seven Business Proposal Software Solutions for 2025

Securing clients and closing deals requires more than just a well-crafted pitch—it demands efficiency, organization, and strategic execution. Business proposal software plays an important role in streamlining the process, allowing companies to create, manage, and track proposals with ease, ultimately increasing their chances of success.

With an increasing number of businesses adopting these tools, failing to leverage them can put you at a disadvantage. Whether you're seeking to win contracts, build strong partnerships, or secure funding for your next big project, the right proposal software can be a game-changer.

While many business proposal platforms share core functionalities, each offers unique features tailored to specific business needs. In this guide, we’ll explore seven of the best business proposal solutions for 2025, helping you find the perfect fit to elevate your proposal process and give you a competitive edge.

The Best Business Proposal Tools for 2025

Choosing the right proposal management software for your business can be challenging. With so many options available, it's essential to evaluate key features, pricing, and integrations to find the best fit for your needs.

To make your decision easier, we’ve reviewed the top seven business proposal tools for 2025. Below, we’ll break down their standout features, pricing, and what users love about them.

• Prospero
• Proposify
• Better Proposals
• PandaDoc
• Qwilr
• Nusii
• Bonsai

1. Prospero

Among all the options on this list, Prospero stands out as a top choice for businesses of all sizes. It offers a user-friendly interface, real-time notifications when clients view your proposals, and integrated payment options, making the sales process more efficient.

Key Features:

• Drag and drop editor for seamless customization
• Advanced tracking analytics to monitor how often prospects open and engage with proposals.
• 100+ proposal templates across all industries 
• Seamless team collaboration with role-based permissions.
• Platform Integration i.e Chatway live chat

Reviews & Ratings:
5/5 on G2 – Highly rated by freelancers for its affordability, ease of use, and efficiency.

Integrations:

• Stripe
• Zapier
• QuickBooks
• FreshBooks
• Slack
• Wix

Pricing:

• Starts at $10/month, with pricing varying based on team size.

2. Proposify

If you want to give your team more control over the proposal process, Proposify is an excellent choice. It provides in-depth analytics to track performance and a centralized content library to streamline customization.

Key Features:

• Drag-and-drop template editor for easy customization.
• Real-time customer interaction insights.

Reviews & Ratings:
4.5/5 on G2 – Praised for its collaboration features and ability to maintain brand consistency across proposals.

Integrations:

• Asana
• Dropbox
• FreshBooks
• Gmail
• Google Drive
• HubSpot
• Slack

Pricing:

• Basic – $19/month
• Team – $41/month
• Business – $65/month

3. Better Proposals

With over 160 professionally designed templates, Better Proposals makes it easy to create visually appealing proposals. It also offers built-in eSignatures and integrated payment options for seamless transactions.

Key Features:

• Automated proposal generation to minimize errors.
• Strong security features, including legally binding eSignatures.

Reviews & Ratings:
4.5/5 on G2 – Users appreciate its professional templates and time-saving automation.

Integrations:

• HubSpot
• PayPal
• Stripe
• Zapier
• LiveChat
• Asana

Pricing:

• Starter – $19/user per month
• Premium – $29/user per month
• Enterprise – $49/user per month

4. PandaDoc

Known for its extensive template library and eSignature capabilities, PandaDoc simplifies collaboration with built-in commenting features.

Key Features:

• Automated document creation and customizable templates.
• Streamlined internal approvals and real-time team collaboration.

Reviews & Ratings:
4.5/5 on G2 – Users highlight its intuitive design and efficiency.

Integrations:

• Slack
• Microsoft Word
• Google Workspace
• Zapier
• PayPal
• HubSpot

Pricing:

• Starter – $19/month
• Business – $49/month
• Enterprise – Custom pricing

5. Qwilr

If you’re looking for interactive proposal software that enhances client engagement, Qwilr is an excellent option. It offers an intuitive drag-and-drop editor and seamless CRM integrations.

Key Features:

• Interactive proposals and quotes to captivate potential clients.
• Customizable templates with embedded videos and dynamic pricing tables.

Reviews & Ratings:
4.5/5 on G2 – Users love its flexibility and outstanding customer support.

Integrations:

• HubSpot
• Slack
• Stripe
• Zapier
• Salesforce

Pricing:

• Business – $39/user per month
• Enterprise – $59/user per month

6. Nusii

Designed for freelancers and creative professionals, Nusii simplifies proposal management with an intuitive interface.

Key Features:

• Brand customization for personalized proposals.
• Real-time notifications when proposals are opened and accepted.

Reviews & Ratings:
4.5/5 on G2 – Some users find it pricey, but most appreciate its efficiency and ease of use.

Integrations:

• Zapier
• Slack
• HubSpot
• Basecamp
• Stripe

Pricing:

• Freelancer – $29/month
• Agency – $49/month
• Business – $129/month

7. Bonsai

Designed to provide a seamless client experience, Bonsai includes electronic approvals, interactive payments, and visually engaging templates.

Key Features:

• Integrated contract, invoice, and proposal management.
• Smart automation for client follow-ups.

Reviews & Ratings:
4.5/5 on G2 – Users love its all-in-one approach to business management.

Integrations:

• Zapier
• Calendly
• QuickBooks Online

Pricing:

• Basic – $9/user per month
• Essentials – $19/user per month
• Premium – $29/user per month
• Elite – $49/user per month

How to Select the Best Business Proposal Tool

Choosing the right business proposal software depends on your unique needs—whether you're a freelancer, a small business, or a company looking for automation and branding solutions. While many tools offer valuable features, Prospero stands out as the most well-rounded, user-friendly, and efficient choice for both individuals and businesses.

Best All-in-One Solution for Freelancers & Businesses: Prospero

If you're looking for a tool that balances affordability, functionality, and ease of use, Prospero is the top pick.

• User-Friendly & Efficient – Its intuitive interface makes it simple for freelancers and teams to create professional proposals in minutes.
• Advanced Tracking & Notifications – Get real-time insights on when clients open, engage with, or share your proposal, allowing you to follow up strategically.
• Seamless Collaboration – Easily assign roles, manage permissions, and work with team members on proposals.
• Integrated Payments & E-Signatures – Clients can sign and pay directly within your proposal, making deal closures faster.
• Strong Integrations – Connects with Stripe, QuickBooks, Slack, Wix, Zapier, and more for seamless workflow automation.
• Affordable Pricing – Starting at just $10/month, it’s a cost-effective solution without compromising on features.

Best Business Proposal Software Based on Specific Needs

• For Branding & Team Collaboration: Proposify
  
  • Ideal for marketing agencies and businesses needing strong branding control.
  • Includes a centralized content library and customizable templates.
• For AI-Powered Automation: PandaDoc
  
  • Offers AI-driven proposal creation, automatic document generation, and deep CRM integrations.
  • Best for businesses prioritizing automation, though at a higher price point.
• For Interactive Proposals: Qwilr
  
  • Great for businesses in SaaS and creative industries looking for web-based, interactive proposals with embedded videos and dynamic pricing.

Why Prospero is the Best Choice

While other tools cater to specific needs, Prospero combines ease of use, automation, real-time tracking, integrated payments, and affordability into one complete package. Whether you're a freelancer, small business, or large enterprise, Prospero simplifies the proposal process, helping you close deals efficiently.

Key Factors to Consider When Choosing a Business Proposal Tool

Selecting the right proposal software is essential for streamlining operations, enhancing client interactions, and increasing deal closures. Before making a decision, evaluate the following factors:

1. Business Size & Needs

• Freelancers and small businesses may need a simple, budget-friendly, and easy-to-use tool.
• Larger companies might require advanced collaboration, automation, and CRM integration features.

2. Budget & Pricing

• Consider whether pricing is per user, per proposal, or a flat monthly/annual fee.
• Look for transparent pricing and scalable plans that grow with your business.
• Take advantage of free trials or demo versions before committing.

3. Ease of Use & Learning Curve

• A proposal tool should simplify workflows, not complicate them.
• Choose software with an intuitive interface and drag-and-drop functionality.
• Check for available training resources and onboarding support.

4. Customization & Branding

• Ensure the software allows you to add custom logos, colors, fonts, and templates.
• The ability to include interactive elements, videos, and multimedia can make proposals more engaging.

5. Collaboration & Team Management

• If multiple team members are involved, look for real-time editing, commenting, and role-based access.
• Ensure it supports seamless collaboration while maintaining version control.

6. Proposal Tracking & Analytics

• Real-time tracking helps you understand when and how clients interact with your proposal.
• Insights into time spent on each section can help refine proposals for better success rates.

7. Integration with Other Business Tools

• A good proposal tool should work with your existing software stack.
• Look for integrations with CRM software, payment processors, accounting tools, and project management platforms.
• Popular integrations include Google Drive, Slack, QuickBooks, and HubSpot.

8. E-Signature & Payment Processing

• Electronic signatures speed up approvals and reduce paperwork.
• Built-in payment gateways allow clients to sign and pay instantly, accelerating deal closures.

9. Automation & AI Assistance

• Automating repetitive tasks saves time and minimizes errors.
• Features like pre-built templates, AI-driven content suggestions, and automated follow-ups boost efficiency.

10. Security & Compliance

• Ensure the tool offers data encryption, two-factor authentication (2FA), and GDPR/SOC 2 compliance.
• If you operate in a regulated industry, check if the software meets security and legal standards.

11. Customer Support & Reliability

• A responsive support team is crucial for troubleshooting issues.
• Look for 24/7 support, live chat, email, or phone assistance.
• Read user reviews to assess customer experiences with response times and issue resolution.

Conclusion

In 2025, business proposal tools are essential for streamlining the proposal process, improving client engagement, and increasing conversions. The right tool can enhance workflows, ensure brand consistency, and provide valuable insights. Prospero stands out as the top all-in-one solution with its user-friendly interface, tracking capabilities, integrated payments, and affordability, making it ideal for businesses of all sizes.

While other tools like Proposify, PandaDoc, and Qwilr cater to specific needs, Prospero offers a comprehensive solution for proposal creation, tracking, and management. Choose a tool that aligns with your business needs, budget, and goals to boost proposal success. Get started with Prospero today!